Welcome to OBX Boxing Gym and our website at www.obxboxinggym.co.uk (our “website”). At OBX Boxing Gym we are committed to protecting and respecting your privacy. This privacy policy sets out the basis on which we will process any Personal Data that we may collect about you as a visitor to our website or our service user or potential service user, or other business partners or in any other cases where we specifically state that this policy will apply. This policy further sets out how we protect your privacy and your rights in respect of our use of your Personal Data.
Personal Data is information that makes it possible to identify a natural person. This includes in particular, your name, date of birth, address, telephone number, e-mail address, but also your IP address. Anonymous data exists if no personal reference to the user can be made.
“Processing” means and covers virtually any handling of data.
We will only use your Personal Data in accordance with the UK’s Data Protection Act (“DPA”) and the EU’s General Data Protection Regulation (“GDPR”), and of course only as described in this Privacy Policy.
A “data controller” is a person or organisation who alone or jointly determines the purposes for which, and the manner in which, any personal data is, or is likely to be, processed. In this sense, OBX Gym Limited of Appledram Barns, Birdham Road, Chichester, PO20 7EQ (“OBX Boxing Gym”, “we”, “us”, or “our”) is the data controller. If you have any questions about data protection at OBX Boxing Gym in general, you can reach us by email using info@obxboxinggym.co.uk.
We have to have at least one of the following legal bases to process your Personal Data: a) you have given your consent, b) the data is necessary for the fulfilment of a contract / pre-contractual measures, c) the data is necessary for the fulfilment of a legal obligation, or d) the data is necessary to protect our legitimate interests, provided that your interests are not overridden.
We may collect and process the following Personal Data about you:
a) Personal Data that you give us:
This is information about you that you give to us by filling in forms on our website (or other forms that we ask you to complete), or when you use our services, or make a booking, or correspond with us by telephone, post, email or otherwise. It may include, for example, your name, address, email address and telephone number; information about your business relationship with us; and information about your requirements, background and interests.
We also process the Personal Data involved in your use of our membership services (your contact information such as full name, email, postal address and phone number and the data related to your use of our services and the contract between us) or in certain instances Special Category data in relation your health and fitness in order to be able to provide our contractual services. This includes in particular our support, correspondence with you, invoicing, fulfilment of our contractual, accounting and tax obligations. Accordingly, the data is processed on the basis of your consent, fulfilling our contractual obligations and our legal obligations.
Our membership management and online bookings for our Group Boxing Classes are handled through our Club Membership Management Software (CMMS) ClubRight. If you want to take out a membership online, make payment for classes or book in for a session or class online, you are required to create an account and the personal data you provide (name, email address, password, phone number, profile picture) is stored in your ClubRight Profile. If you make a purchase your payment will be processed via ClubRight and is subject to ClubRight’s Privacy Policy. Your data will be kept at ClubRight until the purpose for storing the data no longer applies or you request us to delete it. You can of course update, correct or delete the data held in your ClubRight Profile at any time, through the settings in your profile. ClubRight undertakes not to pass on your data to third parties. The legal basis is your consent as well as our legitimate interest.
If you would like to purchase gear and merchandise from us, you will be redirected to BoxFit. We and BoxFit process various data within the framework of the purchase and for the initiation and processing of the existing contractual relationship between you and us. Please note that purchases are subject to BoxFit`s Privacy Practices and that we have no influence on BoxFit`s privacy practices. For more information, please refer to BoxFit`s privacy policy.
Within our website, we may display certain Personal Data, share certain details, knowledge and insights in the form of testimonials. When you approve and submit your testimonial to us your consent is obtained, and you have choices about the information in your testimonial. The storage of testimonials is based on your consent.
We process and publish photographs of our staff members on our website. Said photographs may include a) photos where no one can be identified; b) photos of crowds; c) photos of individuals and posed groups. While we do not require a legal basis for photographs where no one can be identified, the legal basis for processing photos of crowds is our legitimate interest and the processing of photos of individuals and posed groups is based on consent. In case of the latter, when you approve the publication your consent is obtained.
b) Personal Data that our website and other systems collect about you:
If you visit our website it will automatically collect some information about you and your visit, including the Internet protocol (IP) address used to connect your device to the Internet and some other information such as the pages on our site that you visit. This is used to monitor the performance of the website and improve the experience of visitors to the website.
We use so-called cookies on our website. Cookies are pieces of information that are transmitted from our web server or third-party web servers to your web browser and stored there for later retrieval. Cookies may be small files or other types of information storage. As set out in the UK`s Privacy and Electronic Communications Regulations (“PECR”) and the EU`s Privacy and Electronic Communications Directive (“PECD”), we need to obtain consent for the use of Non-essential Cookies. For further information on the cookies we use, please refer to our Cookie Policy.
Our website uses a cookie consent tool to obtain your consent to the storage of cookies and to document this consent. When you enter our website, the following Personal Data is transferred to us: i) Your consent(s) or revocation of your consent(s); ii) Your IP address; iii) Information about your browser; iv) Information about your device; v) Time of your visit to our website.
We use content or service offers of third-party providers on the basis of our legitimate interests in order to integrate their content and services (“content”). This always requires that the third-party providers of this content are aware of the IP address of the user, as without the IP address they would not be able to send the content to their browser. The IP address is therefore necessary for the display of this content.
The following provides an overview of third-party providers and their content, together with links to their privacy policies, which contain further information on the processing of data and so-called opt-out measures, if any: a) Hosting: Hostinger; b) Content Management System (CMS): WordPress.Org (OpenSource); c) Cookie Consent Tool: CookieYes; and d) Maps: Google Maps by Google.
We may collect, store and use your Personal Data for the following purposes:
to operate, manage, develop and promote our business and, in particular, our relationship with you and related transactions including, for example:
marketing purposes (when we have either gathered prior opt-in consent and/or have a legitimate interest to send you communications which we believe to be relevant and of use to you);
accounting and billing / payment purposes;
to operate, administer and improve our website and other aspects of the way in which we conduct our operations;
to offer you our services;
to provide you with services or information that you may have requested; and
to keep you informed and updated on relevant or services you may be interested in.
to protect our business from fraud, money-laundering, breach of confidence, theft of proprietary materials and other financial or business crimes;
to comply with our legal and regulatory obligations and bring and defend legal claims and assert legal rights; and
if the purpose is directly connected with an assigned purpose previously made known to you.
We will only process your Personal Data as necessary so that we can pursue the purposes described above and where we have a legal basis for such processing. Where our lawful basis for processing is that such processing is necessary to pursue our legitimate interests, we will only process your Personal Data where we have concluded that our processing does not prejudice you or your privacy in a way that would override our legitimate interest. In exceptional circumstances we may also be required by law to disclose or otherwise process your Personal Data.
In certain cases, it is necessary to transmit the processed Personal Data in the course of data processing. In this respect, there are different recipient bodies and categories of recipients.
a) Internal
If necessary, we transfer your Personal Data within OBX Boxing Gym. Access to your Personal Data is only granted to authorised employees who need access to the data due to their job, e.g., to provide our services or to contact you in case of queries.
b) External bodies
Personal Data is transferred to our service providers in the following instances:
in the context of fulfilling our contract with you,
to use marketing services and to advertise our services online,
to communicate with you,
to provide our website, and
to state authorities and institutions as far as this is required or necessary.
c) International transfers
We may transfer your Personal Data to other companies as necessary for the purposes described in this Privacy Policy. In order to provide adequate protection for your Personal Data when it is transferred, we have contractual arrangements regarding such transfers. We take all reasonable technical and organisational measures to protect the Personal Data we transfer.
We are present on social media (Facebook and Instagram) on the basis of our legitimate interest. If you contact or connect with us via social media, we and the relevant social media platform are jointly responsible for the processing of your data and enter into a so-called joint controller agreement. The Personal Data collected when contacting us is to handle your request and the bases are both your consent and our legitimate interest.
When you visit our social media profiles, we, as the operator of the profile, process your actions and interactions with our profile (e.g., the content of your messages, enquiries, posts or comments that you send to us or leave on our profile or when you like or share our posts) as well as your publicly viewable profile data (e.g., your name and profile picture). Which Personal Data from your profile is publicly viewable depends on your profile settings, which you can adjust yourself in the settings of your social media account. The legal basis is our legitimate interest and your consent.
We will delete your Personal Data when we no longer need such Personal Data, for instance where:
it is no longer necessary for us to retain your Personal Data to fulfil the purposes for which we had collected it;
we believe that your Personal Data that we hold is inaccurate; or
in certain cases where you have informed us that you no longer consent to our processing of your Personal Data.
Sometimes, however there are legal or regulatory requirements which may require us to retain your Personal Data for a specified period, and in such cases we will retain your Personal Data for such specified period; and we may need to retain your Personal Data for certain longer periods in relation to legal disputes, and in such cases we will retain it for such longer periods to the extent required.
Our website uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact requests that you send to us. We have also implemented numerous security measures (“technical and organisational measures”) for example encryption or need to know access, to ensure the most complete protection of Personal Data processed through our website.
Privacy rights
You can exercise the following rights:
The right to access;
The right to rectification;
The right to erasure;
The right to restrict processing;
The right to object to processing;
The right to data portability;
Updating your information and withdrawing your consent
If you believe that the information we hold about you is inaccurate or request its rectification, deletion, or object to legitimate interest processing, please do so by contacting us.
Access Request
In the event you want to make a Data Subject Access Request, please contact us. We will respond to requests regarding access and correction as soon as reasonably possible. Should we not be able to respond to your request within thirty (30) days, we will tell you why and when we will be able to respond to your request. If we are unable to provide you with any Personal Data or to make a correction requested by you, we will tell you why.
The Information Commissioner’s Office (ICO) is the UK`s authority in matters of data protection. You have the right to make a complaint at any time to the ICO (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO in the first instance.
We do not request Personal Data from minors and children;
We do not process special category data without obtaining prior specific consent; and
We do not use Automated decision-making including profiling;
If you have any questions about this policy or the information we hold about you please contact us by email using info@obxboxinggym.co.uk.
The first version of this policy was issued on Saturday, 10th of August, 2024 and is the current version. Any prior versions are invalid and if we make changes to this policy, we will revise the effective date.
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